The Development Bank of Nigeria (DBN) is recruiting for the position of an admin officer in Abuja.
Job Describtion
- Responsible for day-to-day office management, including facility management, travel management, protocol and logistics, procurement and fleet management.
Responsibilities
Office Management:
- Processing of incoming and outgoing correspondences .
- Ensuring that the office is conducive for work and all office equipment are functioning optimally.
- Ensure that internal communications channels (intercoms) are functional .
- Store/Inventory Management .
- Ensuring security and safety of staff and assets within the Bank premises
Facility Management:
- Ensure that all utilities (power, water, internet, etc.) are available functional.
- Ensure all utility bills are promptly paid .
- Liaising with External Facility Managers, where applicable .
- Ensure prompt payment of government levies.
- Ensure all Facility Management issues are promptly addressed.
- Ensure prompt payment of rents and service fees .
Travel Management:
- Ensure cost effective purchase of travel tickets for directors, staff and partners, where applicable .
- Handling of airport meet and greet activities .
- Handling of local road trip for directors, staff and partners of the bank .
- Provision of logistics support for corporate events
- Handling of hotel bookings for directors, staff and partners, where applicable .
- Processing of travel visas for staff and partners, where applicable .
- Transportation and Logistics .
- Ensure proper fleet Management of the bank’s vehicles .
Procurement:
- Ensure that all procurement activities of the bank are carried out in line with the procurement policy of the bank .
- Management of the procurement process – coordination of bids and tenders .
- Vendor sourcing and management .
- Advising Management on appropriate procurement procedures for each procurement activity.
Key Performance Indicators:
- Compliance with bank’s expense policy.
- Compliance with bank’s procurement policy.
- Cost effective management of bank’s fixed asset.
- Timely resolution of facility management issues .
- Efficient handling of events, protocol and logistical arrangements.
Competencies
Knowledge:
- Understanding of relevant procurement processes and policy .
- Understanding of facility management procedures and policies .
- Understanding of hotel and air ticketing booking processes .
- Understanding of fleet management principles.
- Knowledge of vendor management and negotiation .
- Knowledge banking practice and related policy issues, their implications and applications .
Technical Competencies:
- Demonstrates expertise in procurement processes and procedure.
- Demonstrates expertise in Budget and cost management .
- Excellent analytical skills .
- Demonstrates expertise in handing of facility management
- Demonstrates expertise in fleet management Demonstrates expertise in hotel booking and air ticketing procedures
- Excellent written and oral communications skills .
- Excellent organisational and coordination skills .
Behavioural Competencies:
- Leadership ability .
- Problem-Solving/Decision making ability .
- Confidentiality and discretion .
- Resilience and Tenacity .
- Integrity .
- Strong communication skills .
- Conflict management .
- Responsiveness .
- Industry Knowledge
- Multi-tasking ability .
- Sound Practical Judgment .
- Excellent time management .
- Deadline-driven .
Qualifications
- A bachelor’s degree in any accounting or social sciences related discipline.
- Membership of CIPSM, CILT or a recognized professional supply chain / Logistics or administration-related association is required.
- Minimum of 4 years working experience in an administrative/procurement related role.
How to Apply
Interested and qualified candidates should send their CV to: careers@devbankng.com using the job title as the subject of the mail