Esosa Food Systems and Innovations Limited, a key baking company with innovative baked products and services is recruiting to fill the vacant position of an Administrative Executive.
Experience: 2 – 5 years
Location: Abuja
Salary Range: ₦100,000 – ₦150,000/month
Job description
- Ensuring that fresh ingredients and supplies are available when daily production starts in the early morning hours.
- Monitoring the material issuing process and ensuring that materials are issued only according to the standard given by the Manager
- Establishing a professional brand, consistent image and stellar reputation for the company.
- Maintaining daily attendance records.
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Ensuring the smooth and adequate flow of information within the organization to facilitate business operations.
- Booking and arranging travel, transportation, and accommodation.
- Typing, compiling and preparing reports, presentations, and correspondences.
- Authorizing fuel vouchers for the release of fuel to office vehicles and monitoring its usage.
- Monitoring costs and expenses to assist the Manager in budget preparation.
- Monitoring inventory of office supplies and the purchase of new materials paying full attention to budgetary constraints.
- Receiving visitors and directing them to the appropriate offices.
- Ensuring that the office and company environment is thoroughly clean and presentable.
- Ensuring that operations adhere to the company’s policies and regulations.
- Liaising with vendors and suppliers on behalf of the company.
- Acting as the first point of contact and dealing with correspondence and phone calls.
- Preparing weekly reports on material usage, office cleaning schedule, maintenance sheet and fuel reconciliation sheet.
- Managing diaries, organizing meetings and appointments; often controlling access to the Manager.
- Managing databases and filing systems for proper recording, documentation and safekeeping of files and records.
- Collating and filing expenses incurred in the operation of the business.
Requirements
- B.Sc or HND in Business Administration or any Social Sciences or Management discipline with a minimum of 2.1 from a tertiary institution
- At least 2 – 5 years of work experience in a similar role.
- Should be smart and computer savvy.
- Knowledge of human resources management is a plus.
- Should be able to multitask and manage pressure.
- Should reside in Abuja (Karu/Jikwoyi or Environs).
- Applicant must possess excellent organization skills.
- Applicant should possess good communication and interpersonal skills.
- Should be able to converse in Hausa Language
- Should be skilled in negotiation and bargaining.
Method of Application
Interested and qualified candidates should forward their CV to: bankole.sule@esosafoodsystems.com using the position as subject of email.